1. Make inquiry
Those considering applying are strongly encouraged to contact the Plant Collections Network Manager to discuss the collection(s) they are thinking about submitting. Consult the Ready to Apply Checklist. Individuals from the Plant Collections Network experienced in collections management are also available to assist applicants as needed with completing the application. After speaking with a representative, contact our Plant Collections Network Manager to receive an application.
Those organizing a multi-institutional initiative should conduct a comprehensive survey of known collections for analysis, and gain commitments from participating institutions prior to applying. The Plant Collections Network Manager or Curatorial Group Liaison can guide coordinating institution with the pre-application inventory and MOU.
2. Submit application
Mail application to the Plant Collections Network Manager at American Public Gardens Association’s headquarters. A complete application includes these components:
- Application form
- Letter of Commitment
- Current Accessions List
- Collections Policy
- $750 Application Fee
3. Administrative review conducted
Plant Collections Network Manager records date application is received and confirms all components are included. Plant Collections Network Manager sends letter of receipt to applicant. May contact applicant to request missing/incomplete information if needed.
4. Site review arranged & conducted
Plant Collections Network Manager contacts potential reviewers to discuss their availability and interest in performing site review. Site Reviewer is selected. For multi-institutional applications, site reviews are conducted at all institutions unless that site's collection is already in the Plant Collections Network as a single institution. Site Reviewer studies application, then sets the review date with applicant, confirming with the Plant Collections Network Manager that a date has been set. Site review takes place within three months following receipt of application, unless otherwise requested by applicant. Reviewer sends completed Site Evaluation Report to American Public Gardens Association within one month following site review.
5. Decision made
Plant Collections Network Manager reviews evaluation report, consults with site reviewer regarding recommendation to:
a) Accept as Nationally Accredited Plant Collection
b) Accept with provisional status for 1-3 years
c) Request changes/re-submittal or reject
Plant Collections Network Manager sends letter to institution informing them of the decision. multi-institutional applicants are notified once all evaluation reports have been received.