2012 Poster Presentation Guidelines

Thank you for your participation in the Poster Presentation Session at the APGA 2012 Annual Conference, which will be held from June 19 - 22, 2012 in Columbus, OH. Please read this sheet for session information and poster design and construction guidelines.


Poster Session Location

The poster session will be held along the County Foyer of the Hyatt Regency Hotel in Columbus.

Set-Up Times

Presentation boards will be provided for poster set-up and display. A confirmation of setup dates and times will be sent to each poster author.

Poster Session Time

The poster session will be held on Thursday, June 21 from 3:15 p.m. to 4:00 p.m., and will be concurrent with the Succession Professional Mixer, hosted by the Longwood Graduate Program Alumni Association. Poster presenters should be stationed by their exhibits during this time.

In addition, authors are invited, but not required, to stand by their exhibits during the Welcoming Reception on Tuesday, June 19.

Take-Down Time

Posters should be removed from the County Foyer no later than 3:00 p.m. on Friday, June 22. Posters remaining unclaimed after this time will be discarded.

Please note that requests for A/V or electrical power cannot be accommodated for purposes of the poster session.

If you have any questions, please contact Vikram Krishnamurthy, Center for Public Horticulture at the University of Delaware, at vkrishna@udel.edu.


The following guidelines are intended to assist you with the design and production of your poster. Poster size restrictions are mandatory; however, all other guidelines listed below are suggestions rather than mandatory restrictions.

You will be supplied with a 4’ x 4’ space for your poster. The presentation boards are Velcro-compatible, and you may tack a pocket folder with handouts or business cards to your display. You are responsible for bringing your own mounting materials – Velcro, thumbtacks, clips, etc.


  • Posters are intended to showcase a single program, project, or scientific paper in a graphic format. The best posters usually make up to 3 main points – the “take-home” message you want to get across. Clarity and brevity are paramount. Save details for handouts or oral discussion.


  • Abstract title, author name(s), and author affiliation(s) should appear at the top of the poster.
  • Title — Choose a sans-serif, easy-to-read typeface, 1” min. in height.
  • Headings – Use bold-faced lettering, about ½” high.
  • Text – Use at least 18-point type for all paragraph text. Keep paragraph length and complex sentences to an absolute minimum.
  • Graphics – Photos, diagrams, plans, sketches, or charts with limited explanatory text can be used. Make sure all graphics can be clearly viewed from 3-6 feet away.


  • Plan the layout of your components carefully, considering both the flow of information as well as the visual balance of graphics, text and blank space.
  • Color can be used effectively to add interest and to lead the viewer’s eye through the organization of your poster. Color can be added in the backing, in colored pictures, or as multi-colored graphs/diagrams.

Preparation Tips

  • Printing:  If you don’t have access to a plotter, you can have your poster printed by a photo art store, sign maker or office supply/copy center.
  • Mounting:  A copy center can laminate your paper materials. You can also mount them on foam core or similar lightweight board using a spray adhesive.
  • Travel:  The poster session on Thursday, June 21 is an opportunity to present your work and network with other professionals. Make sure your poster is in good condition by transporting it in a protective poster sleeve. 

If you have any further questions, please contact Vikram Krishnamurthy, Center for Public Horticulture at the University of Delaware, at vkrishna@udel.edu.