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Executive Director
Category: Manager

Pacific Bonsai Museum
Federal Way, WA

Posted: Friday, June 13, 2014

Reports to: Board of Directors
Salary: DOQ
Staff: 3 growing to 6

The Pacific Bonsai Museum is located in Washington State, about 25 miles south of the city of Seattle. The Museum is one of 22 bonsai collections in the United States that are open to the public year-round. We are regarded as being in the top tier of bonsai collections in North America.

The unique opportunity:
At the end of 2013, a new non-profit entity was created, the George Weyerhaeuser Pacific Rim Bonsai Collection. The collection is doing business as the Pacific Bonsai Museum. The entire bonsai collection was gifted by the Weyerhaeuser Company. The GWPRBC has applied for 501(c)(3) status and will be a standalone organization and is a Type I supporting organization of the Greater Tacoma Community Foundation.

Our Executive Director along with their highly skilled staff and engaged board of directors will ensure that the legacy built by the Weyerhaeuser Company and family will continue to grow and prosper in our community.

Our Vision:
Bonsai connects people with nature and one another, strengthening connections to our community

Our mission:
The Museum serves as cultural and educational resource for the Puget Sound region and beyond. Visitors of all ages and cultures will be inspired and delighted as they discover the depth and beauty of this interpretive art form.

Reporting to the Board of Directors, the Executive Director will have overall strategic, operational and fundraising responsibility for the museum’s staff, programs, expansion, and execution of our mission.

Specific Responsibilities Include

Leadership & Management:

  • Provide strategic leadership to the organization as it transitions to an independent 501(c)(3).
  • Ensure ongoing local programmatic excellence, and consistent quality of finance and administration, fundraising, communications, and systems; recommend timelines and resources needed to achieve the strategic goals
  • Actively engage and energize visitors, members, board members, committees, partnering organizations, funders and other community members.
  • Develop, maintain, and support a strong Board of Directors.
  • Lead, manage, coach, develop, and retain staff and ensure effective systems are in place to track progress, and regularly evaluate program components, so as to measure successes that can be effectively communicated to the board, funders, and other constituents
  • Serve as an Ex-Officio member of the Board of Directors. Work in partnership with Board leadership to develop shared objectives, facilitate meetings and support the governance for the organization.

Fundraising & Communications:

  • Serve as the primary fundraising leader, building program capacity and establishing an endowment for the Museum for long term growth and sustainability.
  • Support the development and expansion of membership programs and other revenue generating and fundraising activities to support existing and future program operations and expansion.
  • Ensure the refinement all aspects of communications—from web presence, social media to external relations with the goal of creating a stronger brand and raising awareness.

Community Connections and Engagement:

  • Actively engage in the community and use external presence and relationships to develop and cultivate new opportunities and connections with corporate, individual and foundation donors.
  • Build partnerships with other community based arts and culture organizations, museums, botanical gardens and collections to determine potential partnerships, co-marketing potential and to establish best practices for the museum.

Strategy, Planning & New Business:

  • Design and implement strategic business planning process for the expansion of the museum helping to introduce new visitors, business partnerships and sponsorships, events, programming other initiatives designed to introduce the museum to the community more broadly.
  • Serve as an external local and national presence that communicates and promotes the unique nature of the museum and our role in the international Bonsai community.

Operations and Financial:

  • Develop the annual budget and design regular reporting tools that help the Board and staff manage our business. Ensure the organization operates efficiently within our budget.
  • Ensure a strong administrative infrastructure (HR, IT/Technology, Finance, and Legal/Compliance) that supports our current operations and positions the organization for long term growth and stability.
  • Lead efforts in recruiting, hiring, supervising, and motivating well-trained and engaged staff. Ensure staff have clear performance measurements and are rewarded fairly for their work.
  • Work effectively in partnership with the Greater Tacoma Community Foundations’ staff and leadership team.

Our Ideal Candidate

  • Ten or more years of relevant leadership experience. Experience should include managing a larger, more complex organizational structure and a budget of $2 - 5 M.
  • Bachelor’s degree in an applicable field, and preferably advanced education, training or experience in the areas of business, policy or non-profit management.
  • Demonstrated experience working to cultivate and develop major donors and other funding opportunities. Experience with endowment fundraising strongly preferred.
  • Successful development of membership-based programs strongly preferred.
  • Demonstrated ability to partner effectively with an independent board of directors. Able to manage board relationships in a diplomatic and professional manner, and ability to escalate high priority issues as needed.
  • Ability to effectively review, analyze and present business and financial information to help the organization make the best decisions.
  • Ability to listen and communicate effectively with a variety of audiences - - member, staff, Board and community partners. Ability to develop strong and trusted relationships with each of these audiences.
  • Genuine passion for and commitment to our mission.

Interested candidates please forward a resume and cover letter outlining qualifications and interest in and/or connection to the Pacific Bonsai Museum.
Christine Martin – Search Consultant –

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