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Operations Manager
Category: Manager


American Camellia Society, Massee Lane Gardens
Ft. Valley, GA

Posted: Friday, June 13, 2014

POSITION: Operations Manager

SUPERVISOR: Executive Director

PURPOSE OF POSITION
The Operations Manager ensures that Massee Lane Gardens conforms to the highest standards of museum and botanic garden practices by overseeing the development and maintenance of the gardens, plant collections and facilities. This position is responsible for the construction and maintenance of horticultural exhibits, living plant collections, garden buildings, and infrastructure.

PRINCIPAL ACCOUNTABILITIES
The Operations Manager position has direct responsibility for the daily management of the property, including maintenance of all buildings, equipment, grounds, gardens, landscape beds, turf and woodland areas, and roads and walks at the American Camellia Society’s (ACS) Massee Lane Gardens.

RESPONSIBILITIES
• Work with and assist all ACS personnel and volunteers at Massee Lane Gardens to define, prioritize and accomplish daily tasks efficiently and expeditiously.
• Work with business partners, contractors and vendors to prioritize and monitor projects, contracts and purchases. Communicate status reports and updates to Executive Director, Executive Committee and/or Board of Directors in a timely manner.
• Develop and implement maintenance plans for all buildings and equipment including vehicles, roads, walk paths, and garden areas.
• Review project and contract progress to recognize and resolve safety, schedule, quality, and cost issues.
• Analyze and communicate performance results relative to key performance indicators for all ongoing projects and contracts.
• Benchmark performance of all activities at Massee Lane Gardens to identify areas where improvements are needed and can be made.
• Ensure maintenance expectations are consistent with facility needs and the overall Massee Lane Gardens Strategic Plan.
• Maintain farm land rental contracts.
• Oversee ad valorem taxes and insurance.
• Identify facility design and/or maintenance issues and present alternative suggestions/solutions with cost estimates.
• Provide management support for all facility and garden projects. Provide coordination and facilitation for general contractors and local vendors for major material handling renovations and facility layout changes.
• Identify and coordinate necessary improvements, such as painting, landscaping, paving, etc.
• Monitor budgets for all projects, contracts and activities, and take appropriate action when necessary to avoid over expenditures.
• Monitor inventories and ensure purchases of parts, supplies and contractual services fall within budget guidelines.
• Coordinate and deploy resources to ensure timely completion of projects and contracts.
• Ensure effective communications with supervisor, co-workers, volunteers, and organizational leadership.
• Travel required for local, regional, and national conventions.
• Make presentations and give educational sessions as necessary.

Preferred Qualifications
• Must have the ability to exercise sound independent judgment and discretion in establishing and maintaining strong working relationships with leadership, supervisors, employees, volunteers, business partners and local vendors.
• Must have strong analytical and issue resolution skills.
• Possess high professional standards regarding customer service and confidentiality.
• Be able to work independently.
• Possess effective organizational and time management skills.
• Be able to multi-task and work in fast paced environment.
• Flexibility to work variable schedules and in other departments of the business.
• PC skills: Microsoft Office-Word, Excel, PowerPoint and/or other software/database skills.
• Possess skills for: project management, contract negotiation, and productive and effective time management.
• Must have strong written and oral communication skills.

Minimum Education and Experience
Bachelor’s Degree in horticulture, botany, landscape architecture, natural science or related field with five years of progressively responsible professional management and supervisory experience in a public garden, horticultural facility, or similar institution.
This job description intends to describe the general nature and level of work being performed by employees assigned to this job. It is not intended to include all duties and responsibilities. The order in which these duties and responsibilities are listed is not significant.

Application Instructions
Please send a resume, cover letter, and reference list to ask@americancamellias.org.
THE AMERICAN CAMELLIA SOCIETY
The American Camellia Society is a national membership organization dedicated to fostering appreciation for and knowledge of plants of the genus Camellia. Founded in 1945, the Society is headquartered at Massee Lane Gardens near Fort Valley in central Georgia. Massee Lane Gardens has nine acres of camellia plantings and an additional twenty-plus acres devoted to specialty gardens and collections.

The American Camellia Society:
• sponsors a variety of educational activities
• offers various publications
• helps sponsor scientific research
• sanctions camellia flower shows and accredits camellia show judges
• oversees varietal registration of new camellia cultivars
• is central to organized camellia activity in the United States

The American Camellia Society is a member of the American Association of Botanical Gardens and Arboreta and of The International Camellia Society. The Society is a 501(c)(3) non-profit corporation.
American Camellia Society
Massee Lane Gardens
100 Massee Lane
Fort Valley, Georgia 31030
www.americancamellias.org
ask@americancamellias.org
 

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