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Accountant II
Category: Clerical


Rancho Santa Ana Botanic Garden
Claremont, California

Posted: Thursday, September 26, 2013

Accountant II

Rancho Santa Ana Botanic Garden

 
 
Department: Accounting
FLSA Status: Exempt
Location: Administration
Pay Scale:  $38,000 to $50,000
Reports To:  CFO
 
Summary
 
Responsible for complex activities associated with managing the nonprofit agency’s accounting system, processing of financial records, maintaining complete and accurate ledgers and developing the resultant managerial reports and financial statements. Assists the accounting manager with account reconciliations, monthly closing, and maintenance of accounting system.  Supervises and assists with the preparation and processing of payroll, cash receipts, accounts payable and related matters. Reviews and maintains general ledger and prepares general journals. Produces various monthly, quarterly, and annual financial reports. Analyzes performance of accounting activities, determines areas for improvement and recommends changes.
 
Essential Duties and Responsibilities include the following. Other duties may be assigned.
 
  • Performs complex accounting procedures and techniques.
  • Interprets financial information and consults with management in its use.
  • Analyzes performance of accounting activities, determines areas for improvement, and recommends changes.
  • Monitors cash balances, accounts payable, and accounts receivable, ensuring timely payment of obligations.
  • Ensures that general ledger and sub ledgers accurately reflect the Agency’s financial position and performance.
  • Assists with accounts reconciliations, monthly closing, and maintenance of Abila (Sage Fund Accounting) accounting system.
  • Assists with various monthly, quarterly, and annual financial reports.
  • Ensures compliance with funding requirements.
  • Supervises the accounting for grants and government contracts based on the budget and financial provisions.
  • Facilitates contract audits by government funders.
  • Oversees all A-133 database input and is primarily responsible for the preparation and assuring the accuracy of the Single Audit A-133 report.
  • Monitors the preparation of account reconciliations and reviews them.
  • Performs accounting research, assembles reports, summarizes findings, and makes appropriate recommendations to management based on the research.
  • Performs related duties as required.
 
 
Qualifications
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
 
Education and/or Experience 
                 
Bachelor’s degree or equivalent in Accounting.  Three to five years of accounting experience, preferably in a non-profit organization.
 
Knowledge, Skills and Abilities 
                 
Knowledge: 
  • Principles and practices of accounting.
  • Financial record keeping and reporting techniques.
  • Budget preparation, monitoring and control procedures
  • Financial compliance and auditing practices and procedures
  • Principles and practices of organization and administration.
  • Rancho Santa Ana Botanic Garden policies, procedures and organization.
 
Skills and Abilities:
  • Perform complex accounting procedures and techniques.
  • Prepare and present financial reports.
  • Evaluate accounting systems and procedures.
  • Perform financial analyses.
  • Maintain accurate, orderly financial and statistical records.
  • Direct, evaluate, and train the work of assigned personnel.
  • Analyze and evaluate information and resolve problems.
  • Organize and direct several activities.
  • Handle public contact and employee relations effectively.
  • Plan short and long range activities.
  • Maintain accurate and orderly records.
  • Communicate effectively in written and oral form.
  • Use independent judgment and initiative.
  • Work under time pressure and meet deadlines.
  • Develop and maintain effective working relationships.
  • Operate a computer, 10-key and related office equipment.
  • Knowledge of Sage Fund Accounting System, Sage Grant Management,  Crystal Reports, Access Database, Microsoft Word, Advanced Microsoft Excel
 
Computer Skills                
 
To perform this job successfully, an individual should have knowledge of Database software; Reporting software, Internet software; Project Management software; Spreadsheet software and Word Processing software.
 
Physical Demands 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus
 
Work Environment 
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually quiet.
 
 
Qualified candidates please send cover letter and resume to:
Rancho Santa Ana Botanic Garden
Attention:  Kristine Crosby  
1500 N College Avenue, Claremont, CA 91711
Fax to (909) 912-8003 
 

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